Document processing
A system that receives your documents (by email, scanned or photographed), works out what they are, pulls out the data that matters and records it in your systems. Anything unclear goes to a person; the rest doesn't.
The problem
Hours every week copying data from PDFs into spreadsheets or the ERP.
Typing errors that only surface at month-end.
Documents that are hard to find when someone needs them.
How it works
From an email inbox, a shared folder or a direct upload.
Recognises whether it's an invoice, a delivery note, a contract or a work report.
Reads the supplier, dates, amounts, site or project, and any other data you need.
Checks the data against your rules and saves it in your system. Anything doubtful goes for review.
What's included
What you get
Technology
Where it fits
Example
Delivery notes and supplier invoices assigned to each site.
Example
Supplier invoices for each property.
Example
Client paperwork sorted as soon as it arrives.
Related project
90%
of invoice bookkeeping automated
Own product · GestoIA
Automatic reading of invoices and receipts and preparation of journal entries: 90% of the work automated and 80% fewer admin hours.
View the projectFrequently asked questions
Yes. It reads PDFs, scans and photos. Anything it can't read reliably is flagged for review instead of being recorded.
Every extracted data point comes with a confidence level. Below the threshold we agree on, a person checks it before it is recorded.
In most cases, no. The system adapts to your tools and puts the data where you already work.
A 30-minute conversation is enough to know whether we can help and how. No commitment.